Covering all the Logistics

Event organizers don’t always have six months to plan an event. The goal is to plan all the details and make reservations as soon as possible with venues, donors, contributors, and guests. Creating a comprehensive checklist and delegating tasks early will lead to better outcomes. Avoid the extra frustration and unnecessary headaches by developing a structure that works for you and the team.

VENUE

Based on your budget, determine the maximum number of people who can attend, and find a space for the event that will accommodate this number of people plus a few more. Consider the layout of the room you would prefer for your activities and select a venue that suits this along with all the amenities you require. Find out if the venue can provide all the technology and support you need and at what cost.

Places to host your workshop:

Schools
Public library
Art gallery or creative workspaces
Nonprofit organizations’ conference rooms
Local transit headquarters
Churches
Women’s clubs
Recreation centers
Bike shop or co-ops
Home

Amenities:

Access to electricity and abundant power outlets
Air conditioning
Audio equipment
Car parking
Furniture
Kitchen
Projectors, projection screens, TVs, computers
Restrooms
Secure bike parking
Security services
Special lighting